Pay Someone for Online Course

General Guidelines for Online and Hybrid Courses

This document outlines Eller policy with respect to course design, refresh, instruction, facilitation, and compensation of online and hybrid courses.

Graduate programs

  • O-MBA (Online MBA)
  • O-MIS (Online MS MIS)
  • O-CYBR (Online MS Cybersecurity)
  • O-MSA (Online MS Accounting)
  • O-MSE (Online MS Entrepreneurship)
  • O-MSHM (Online MS Healthcare Management)
  • EMBA (Executive MBA)
  • Micro Campuses
    • PSUT - Jordan

Undergraduate Programs

  • OBSBA (Online BS Business Administration)
    • OPFAD (Online Professionally Admitted)
    • OPRBN (Online Pre-Business)
    • OBMIN (Online Business Minor)
    • O-MGMT (Sports Management Minor)
    • O-MFIN (Finance Minor)
    • Certificates
    • Micro Campuses
      • AUPP – Cambodia
      • UPC – Peru
      • SU – Indonesia

Initial Design of Courses

Initial Course Design Definition

Course designs entail any online or hybrid course that need to be built from scratch and have not been formerly designed and maintained with the support of an instructional design team. All course content (video lectures, weekly overview documents, assignment instructions, instructor-created readings and lecture notes, if any) must be created.

Initial Course Design – Process:

  • Fully online or hybrid courses that need to be designed must be developed in consultation with an instructional design team, whether internal or external to Eller.
  • Faculty should start working with the instructional design team at least 12 weeks prior to when the course is scheduled to be offered.
    • Faculty should start by providing a syllabus and course schedule draft to the instructional design team lead using the templates provided. At this point, the instructional design team lead will alert the administrative staff to initiate the related compensation and routing of related course agreements. An IP agreement, development MOU, and best practices and quality assurance guidelines documents will also be routed at this time to the faculty for review and completion.
      • Faculty must follow the Quality Matters Rubric that are provided along with the course agreements. Refer to the course agreements for further details.
      • Faculty continue to work on the development of course content in partnership with the instructional design team responsible for providing support on pedagogical best practices, graphic design, use of technologies, making arrangements for textbooks and required materials as well as Examity, and building D2L course spaces.
      • Course design should be completed no later than two weeks prior to the launch of the course. Exceptions may apply on a case-by-case basis. The instructional design team lead will confirm design completion.

Initial Course Design – Off-load Compensation:

  • Initial design of a fully online course is compensated at $10,000. This is the same whether the course is undergraduate or graduate level.
  • Initial design of an EMBA hybrid course that does not exist in O-MBA is compensated at $7,500.
    • Modification of an O-MBA course to an EMBA hybrid course by the same faculty, who teaches the O-MBA course, is compensated at $2,500.
    • Modification of an O-MBA course to an EMBA hybrid course by a new faculty, who does not teach the O-MBA course or has not taught the EMBA course, is compensated at $5,000.
    • Creation of an O-MBA course from an EMBA hybrid course by the same faculty, who teaches the EMBA course, is compensated at $2,500.
    • Creation of an O-MBA course from an EMBA hybrid course by a new faculty, who does not teach the EMBA course or has not taught the O-MBA course, is compensated at $5,000.
    • These rates refer to 2 and 3 unit courses. 1 unit courses will be compensated at a lower rate.
    • This is split into two equal components where half is paid at the initiation of the design and the remaining half is paid upon the timely completion. The instructional design team determines when design is complete based on the criteria below and will alert the administrative staff to initiate the related compensation according to the criteria below:
      • Design initiation constitutes the submission of a draft course syllabus and schedule to the instructional design team.
      • Design completion constitutes the full development of all course content, except for exam questions.
      • There is no additional compensation for the adaptation of pre-existing online courses to micro campus courses.

Redesign of Courses

Course Maintenance

Faculty are expected to refresh and update courses as part of their regular teaching expectations and responsibilities. This includes minor changes to every part of the course (e.g., syllabus, course schedule, weekly overviews, assignment instructions, exam questions and video lectures). Minor changes are those less than 40% of the content. Occasionally, there may be a need for a significant redesign. These will be discussed on a case- by-case basis, and compensation addressed accordingly.

Course Redesign Definition

  • Significant redesigns entail the need to redesign at least 40% of the existing instructor-created course content (e.g., video lectures, weekly overview documents, assignment instructions, instructor-created readings and lecture notes, if any).
  • Significant redesigns can occur due to:
    • Adoption of a different textbook or new materials (because of changes in content).
    • Adoption of an updated textbook version that is substantially different from the previous one.
    • Vastly different pedagogical approach (e.g., different concepts covered, different activities and assessment).
    • Course age. While we recognize that courses are to be kept up-to-date and of high quality on an ongoing basis, every few years a major redesign may become necessary.
    • Course redesign is not necessarily needed each time there is a new instructor who is different than the course developer. New instructors are encouraged to leverage existing course content and personalize the course with weekly updates. The need for full course redesign due to a change in instructor will be determined on a case by case basis.

Course Redesign – Process:

  • In order to maintain high quality courses, it is expected that courses may require a redesign every 3 to 5 years.
  • Courses redesign requests may be initiated from various sources: (1) the faculty member; (2) the program director and/or (3) the eLearning & Multimedia Services Team Director.
  • To initiate a course redesign, a proposal document must be drafted by one of the sources noted above that clearly outlines the changes required to complete the redesign, and that these changes constitute 40% or more of the existing course content.
    • This proposal should include a list of intended changes to the course.
    • Note: this does not include updating the syllabus, course schedule, or assignment instructions.
    • If a course redesign is initiated, the expectations will be outlined and agreed to before determining if compensation is appropriate. At this point a Redesign MOU will be routed for review and completion.
    • Course redesigns must be completed at least two weeks prior to when the course will be offered.

 

Course Redesign – Compensation:

  • For on-load courses, both maintenance and redesign are expectations of faculty members without additional compensation.
  • For offload courses, course maintenance is an expectation of faculty members without additional compensation. Course redesign may qualify for additional compensation based on the extent and effort required.
    • Comprehensive redesign of fully online courses is compensated at $5,000. The redesign of EMBA hybrid courses is compensated at $3,750.
      • Redesigns that occur sooner than the 3 to 5 year period may be compensated at a lower rate depending on the time lapsed from the last comprehensive design and amount of effort required.
      • Payment will not be distributed until the instructional design team lead confirms that the specific changes were completed. They will alert the administrative staff to initiate the related compensation.
      • There is no additional compensation for the adaptation of pre-existing online courses to different versions (e.g. 7- week, 5-week, 3-week, etc.).

Instruction of Courses

Course Instruction – Definition:

Course instruction may be led by the faculty who developed the course or by another qualified individual identified by the offering department. In either case, the instructor of record is expected to remain active and engaged in the course space, have ample contact with students, and provide guidance and training to any facilitators who assist them. Please refer to Instruction MOU and Facilitator MOU for further details.

Course Instruction – Process:

  • The process and expectations for course instruction are outlined in the instruction agreement (MOU) and best practices document.
  • Course instruction MOUs are routed for review and completion the session prior to when the course will be offered for the first time. The terms in that MOU will apply to any future offerings of the same course by the same instructor, and therefore only one agreement document is completed per course and instructor. It is the responsibility of the faculty member to ensure that they review and comply to the terms of the MOU.

Course Instruction – Compensation:

  • For on-load courses, no additional compensation applies. It is the responsibility of the academic department to notify the Dean’s Office when an online course has been assigned as part of their faculty’s regular load.
    • Online or hybrid may not be taught on-load by tenure track faculty unless prior approval is received by the Vice Dean of Academic Programs. Note that, in general, the Dean’s Office discourages this practice except for some special cases. It is more economical for lecturers to teach on-load than for tenure-track faculty. However, in both cases, prior approval from the Dean’s Office is required.
    • For offload courses, course instruction is compensated as described in the table below.
      • International faculty must receive prior approval from the International Faculty & Scholars Office in order to receive additional compensation. Previous requests have all been approved as long as the course is consistent with their regular teaching responsibilities.

Program

FACULTY

GA INSTRUCTORS*

Online Graduate Programs

& Certificates

$15,000 base + $250/student > 60 @ census

Not Applicable

Online Undergraduate Programs

& Minors

$10,000 + 1 facilitator/60 students

See Footnote*

Executive MBA Hybrid

$20,000 ($12k for in-class & $8K for online)

Not Applicable

Micro Campus Programs

$3,500 base + $1,500 per new Global Lecturer, per campus

Not Applicable

*Verify eligibility with Dean’s Office and consult with academic department for standard GA compensation rate.

Facilitation

Facilitation Definition

Facilitators provide course support to the instructor of record of an online course. They improve the student experience by assisting instructors with tasks such as grading assignments, providing timely responses to student inquiries, holding virtual office hours, or monitoring discussion boards. Duties vary based on program, course, and instructor.

Facilitation – Process:

  • Online Administrative Manager monitors course enrollments and identify any that exceed 35 students as potential courses in need of facilitation support.
    • Once a course meets the minimum enrollment threshold for course support (35 in most cases), the Administrative Manager will reach out to faculty to discuss whether they anticipate a need for facilitation support and to identify options from the facilitator pool for the instructor to review and select.
      • Note: Not just anyone can be hired as a facilitator. A potential facilitator must meet the minimum qualifications for the position and apply to an Online Course Facilitator job posting, which are open for a limited timeframe one to two times per year, and be competitively recruited and screened according to UA policy.
      • A college-wide announcement will be made when an Online Course Facilitator job posting becomes available. Refer to those postings for the minimum qualifications of the position.
      • At a minimum, facilitators must possess a master’s degree in business or related field.
      • Staff members may not be hired to facilitate courses in the same department in which they are employed.
      • Generally, one facilitator will be assigned per 60 students. Beyond 60 students, it will be determined between the faculty and facilitator whether additional facilitation support will be required. Additional support will be coordinated accordingly.
      • Once the facilitator(s) have been identified and assigned to a course, the Online Administrative Manager has them added to the course space in D2L, routes the facilitation agreement for review and completion, and ensures that the facilitator position is funded appropriately according to the program in which they are facilitating.
        • Note: due to FTE limitations on the facilitator positions, a facilitator cannot be assigned to more than one course per session.
        • Facilitators will then be connected with faculty to identify expectations and get started with initial course review. Facilitators are typically assigned to a course for an 8 to 10 week period to allow a little time before and after the course dates for preparation and wrapping up any final grading, etc.
        • Once the course concludes, the faculty are sent a survey to provide feedback on the facilitator. This information is collected and used to evaluate performance and identify where future course assignments may or may not be appropriate.
        • Facilitators without current course assignments sit active and idle in the facilitator pool until the next course assignment comes along, at which point this process is started over.

Facilitation – Compensation:

  • For externally-hired facilitators, they are compensated at $25 per hour. On average, facilitators work 5 to 15 hours per week in this role, although actual weekly hours will ebb and flow based on the given assignments in those weeks. Facilitators are limited to no more than 19.6 hours per week in this role.
  • The Online Administrative Manager reviews and approves facilitator timesheets after confirming reasonableness with course instructor. Facilitators must report the hours that they work by alternating Sundays at midnight. The Online Administrative Manager emails a snapshot of reported hours to the course instructor for review the following Monday morning. Timesheets must be approved no later than 10 am the following Monday.
  • In some cases, graduate students within departments will serve in the facilitator role, separately (offload) from their departmental TA responsibilities. They must be reviewed prior to assigning them in this capacity to ensure that they meet the minimum qualifications per UA policy.
    • Master’s level graduate students that are assigned to facilitate are compensated at $25 per hour and are paid via supplemental compensation.
    • Doctoral students that are assigned to facilitate are compensated at $35 per hour and are paid via supplemental compensation.
    • The hours graduate students are allowed to work in this role vary based on a number of variables. This will be reviewed on a case-by-case basis and outlined in the facilitation agreement.
    • In some cases, Eller staff will serve as course facilitators in their off hours. Generally, they are compensated at $25 per hour and are paid via supplemental compensation. Exceptions may apply on a case-by-case basis. Consult UA policy to determine staff eligibility in this role.

Special Cases and Exceptions

MIS Programs

  • Online MIS and Online MS Cybersecurity are managed by the MIS department and may not follow the same processes outlined above.
  • Courses taught offload are compensated at $6,000 base + $300 per student (enrollment minimum of 5). The headcount is determined at census date and compensated accordingly.

ENTR Courses

  • Due to the project-nature of these courses, enrollments per section will be capped at 50 students.
    • It is up to the Department Head and faculty of the McGuire Center for Entrepreneurship to determine whether courses that exceed this threshold will be staffed with the same or a new instructor.
    • These decisions need to be finalized at least four weeks prior to when the course is expected to be offered.

BCOM Courses

  • Given the intensive grading required for these courses, BCOM will have a dedicated part-time facilitator that is trained in their grading rubric.

Other Exceptions

Any other exceptions to the policies outlined above will need to be discussed and agreed upon between the Program Manager, Department Head, and Vice Dean of Academic Programs.